Executive Assistant - 5-2022

Company: New Market Bank
Location: Lakeville
Posted on: May 16, 2022

Job Description:

Job DescriptionPosition Title: Executive Assistant Job DescriptionReports to: PresidentHours: Part Time 20-25 hours per week New Market Bank's Goal: Cultivate a culture of mutual respect and trustworthiness between customers, team members and ownership which makes all interactions feel as easy and sincere as a handshake.Position Overview: Help promote the Bank's goals by supporting the executive team in managing business-related tasks for the team such as creating reports, organizing meetings, travel and accommodations, taking minutes, and other organizational tasks. This position is responsible for maintaining comprehensive and accurate corporate records, documents, and reports. Support the Bank's core values of Respect, Integrity and Passion which will assist in leading the Bank toward the specified and desired direction of high performance. Past experience as an executive or administration assistant is preferred for this role.Essential Duties:

• Use discretion, confidentiality, and good judgment to handle Senior-Level matters.
• Preparing reports, memos, invoices letters, and other documents.
• Sustain and organize a daily calendar of meetings and events while resolving any scheduling issues.
• Prepare President's monthly expense report or documentation of credit card bill for approval.
• Answering phones and routing calls to the correct person or taking messages.
• Maximize the President's time by reading, researching, collecting, and analyzing information as needed, in advance. Filing and retrieving corporate records, documents, and reports.
• Helping prepare for meetings by researching and collecting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the President is involved with.
• Accurately recording minutes from meetings.
• Participate in team meetings and attend other meetings and seminars as required and/or requested.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies
• Adhere to and comply with all applicable, federal, and state laws, regulations, and guidance, including those related to BSA/AML, as well as adhere to the Bank's policies and procedures.
• Assist Senior Leadership team members as directed by the Bank President.
• Provide general administrative support as assigned.
• Answer customer calls and assist customers with their needs. _____________________________________________________________________________________________________Position Requirements:Leadership: Commitment to team environment; Development/training of team members & Support of Vision/MissionEducation: High school diploma or GED; 3 to 5 years of executive assistant experience preferred.Skills: Excellent communication and time management skills; Proven ability to meet deadlines; Ability to organize a daily workload by priorities; Ability to meet deadlines in a fast-paced quickly changing environment; Have a proactive approach to problem-solving with strong decision-making skills; Professional level verbal and written communications skills. Technology: In-depth understanding of entire MS Office suite.

Keywords: New Market Bank, Lakeville , Executive Assistant - 5-2022, Other , Lakeville, Minnesota